Transfer Shipment

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Revision as of 16:17, 11 November 2009 by Claudefeistel2 (talk | contribs) (Using Transfer Shipments)
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Introduction to Transfer Shipments

A transfer shipment is a shipment which transfers inventory between two warehouses. These are for products which need to be transferred from a backup facility to another primary facility. Transfer shipments are created from Transfer Requirements which have been approved. When they are approved, they can be aggregated into a Transfer Shipment, which can then cause inventory transfers to occur between the facilities.

When you try to send an outgoing transfer shipment, the system will check that there is sufficient inventory in the originating warehouse. If there is not sufficient inventory, you will get an error. Then, you must modify the original transfer requirements and the shipment to conform with the quantity available.

If there are several different quantities (inventory items) available of the product being transferred, quantities will be reserved for the transfer shipment based on the priority for use of the backup warehouse inventory, refer to Configure Warehouses Screen.

When you receive the transfer shipment in the destination warehouse, you can receive a quantity which is different than that on the transfer shipment. The difference will be charged off as "lost in transit".

You can group a series of transfer requirements into a transfer shipment.

Using Transfer Shipments

Stage 1: Create the Transfer Request Using MRP

The procedure for using transfer shipments starts as follows:

* Navigate to Purchasing > Planning Tab
* Look at the upper right hand corner of the screen and confirm that the "Organization" listed
  there is the one for which you want to process transfer requirements.  When you run MRP the
  factors considered will focus on your selected organization.
* Click: Purchasing > Planning Tab > [Run MRP] in the Shortcut Box.
* Select Facility -- your primary warehouse facility
** You can narrow the MRP to focus on a specific subset by entering any of these data items:
   *** Supplier, or Product Store, Product ID 
* Select Create Transfer Requirements = Yes, to see the requirements before a transfer
         request is created, or use
         Create Transfer Requirements = No, to produce transfer requests directly thus
         bypassing the opportunity to review the needs before the request is created.
* Select Create Pending Internal Requirements = Yes if you also want to see the internal
         manufacturing requirements on this MRP run.
* Click: [Run MRP] at the bottom of the form to generate the report
* When the View MRP screen opens, notice that the facility you selected is listed on the form.
* Click: [Find] to open the newly generated MRP report.  This report will include a line item
  for each Transfer Requirement or Transfer Request indicated by the MRP run. 
** Note: Transfer Requirements generated in this process are created in Approved status, thus you
  can view and handle them by going to going to the "Approved Transfer Requirements" screen.
* Click: [Approved Transfer Requirements] button in the Shortcut Box.
  The screen opens to display your current (Approved) Transfer Requirements which can now be
  used to create Transfer Requests for all items you need to initiate now.
* Click: the Check Box at the end of each line item ready for a Transfer Request 

This completes the creation of Transfer Requests which can now be processed and completed. To complete inventory transfers by this method, proceed with Stage 2.

Stage 2: Move Inventory Using the Transfer Request