Create Payment Methods

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To configure any of the three types of payment methods to be used by the internal organization of the company to make it's own payments, to vendors for example, refer to the following step by step sections.

To access any of these three functions, proceed as follows from the Main Navigation screen,

Click: [Party] Icon, the "Party Manager Application" opens, 
Enter: information to find the party to edit, such as "company" for your 
    own internal organization,
Click: [Lookup Party] to find the profile page and open it.
The "Profile" page opens for your Party.
Look down the page to find the "Payment Method Information" box. 
Use: one of the [Create New ...] links in the header of this box to open
one of the following pages for new payment methods.
  • NOTE: This creates Payment Methods but it does not configure them for use in your Financials application. Therefore, after you use these screens to create payment methods for the Party you have opened, you must then go to the Payment Methods Screen and configure the methods you have created so that they can be used with the payment processing in your Financials area.


Create New Credit Card

To create a new credit card account, enter the following data:

  • Name on the Card - The first name and last name are required.
  • Card Type - Select the appropriate credit card type from the drop down menu.
  • Card Number - Enter the complete card number. The system will use the Luhn algorithm to validate the credit card.
  • Expiration Date - Select the expiration month and year from the drop down menus.
  • Description - This is an internal field for distinguishing between cards.
  • Billing Address - Select the billing address from the addresses already on file for this customer.

Clicking the [Save] button will save the credit card and return you to the account or contact screen. Clicking the [Cancel] button will return you to the account or contact screen without saving the credit card information. Note that the credit card is stored in an encrypted format in the system.

IMPORTANT NOTE The system does not provide a field for storing credit card CVV numbers because the Cardholder Information Security Program (CISP) of the credit card industry does not allow it to be stored permanently. Do not store your customers' CVV numbers in any of the other fields.

Create New EFT Account

To create a new EFT (Electronic Funds Transfer) account or checking or savings accounts to be used for payment, enter the following data:

  • Name on Account - This is a required field, with an optional field to enter the Company Name on the account.
  • Bank Name - Enter the name of the customers bank from which the funds will be transfered.
  • Routing Number - Enter the routing number for the customer's bank account.
  • Account Type - Select either "Checking" or "Savings" from the drop down menu.
  • Account Number - Enter the customer's bank account number.
  • Description - This is an internal field for distinguishing between EFT accounts.
  • Billing Address - Select the billing address from the addresses already on file for this customer.

Clicking the [Save] button will save the EFT account and return you to the account or contact screen. Clicking the [Cancel] button will return you to the account or contact screen without saving the EFT account's information.

Create New Gift Card

To create a new gift card, enter the following data:

  • Card Number - Enter the unique serial number for the gift card.
  • Pin Number - Enter the security pin for the gift card.
  • Expiration Date - Select the date the gift card is no longer valid using the month and year drop down menus.
  • Description - This is an internal field for distinguishing between gift cards.

Clicking the [Save] button will save the gift card and return you to the account or contact screen. Clicking the [Cancel] button will return you to the account or contact screen without saving the gift card's information.

Reference to Making Payments

Before making payments you must configure the Payment Methods in your Financials area, according to Payment Methods Screen.

For a discussion of how to make a payment once the methods are configured, refer to the following documentation page, Make a Payment Screen.



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